Business & Administration Essay

1.1 give out the chief(prenominal) types of electronic marrow systemsAn electronic messaging system (EMS) anyows drug users to s destruction and receive heart and souls electroni har stash awaygery. Two of the main types of electronic message systems argon as follows E-mails, these work by the message leaving your in street corner, it is then transferred to a number of servers before it reaches the other persons inbox. During this time it passes through and through a few servers, some of which save the telecommunicate for future reference, faxes are another type of electrical message system, this works by drawing the documents through it, s locoweedning them and saving digital images into memory. The machine dials the number, waits for acknowledgment from the fax machine on the other end then transfers the images using several(predicate) frequency tones to translate varying shades of dark and light.1.2 Describe the divers(prenominal) features of electronic message systemsT here are different types of electronic message systems and therefore they pick out different features for example, a telephone allows for instant voice communication and has a feature known as call forwarding this allows you to transfer any incoming or current calls to a different telephone. They also have a feature known as voic email this is a feature which allows you to receive messages even when you are away from the telephone, the machine records the voice message and enables you to play it back with the option to save the message, pass it to another user or to discard of it. Portable telephones also have extensive features e.g. Internet access.Email is another electronic message system which has various different features such as the add upress book this feature allows users to add contacts email addresses etc. Recipients can then be attached to an email quickly through type their name into the address book. The internet is yet another form of electronic messaging system it has work a replacement for celebrate boards with features such as forums, bulletins and news feeds it can be used as a quicker method of updating and viewing information e.g. newsletters and events.1.3 Explain the purpose of tutelage an electronic message system upto date The purpose of keeping an electronic message system up to date is that we know which messages we dealt with also to avoid miscommunication. It also allows you to have a clearer overlook as to what messages you mollify need to preview. For example I check my emails every day when I come into work and as soon as I reply or finish reading an email I regulate whether it is important or not, if it is not important l remove it from my inbox so that it is free from any cast-off(prenominal) messages. This pass on then be filed away into the appropriate subfolder (the deleted folder). This is then held on file just in case it needs to be looked at in the future for some reason.Another reason for keeping electronic m essage systems up to date is to ensure that no important messages are missed, if a message system is kept up to date and an important message is received it can then be dealt with quickly and efficiently as possible which will have a positive impact on your reputation as an employee as well as the companys. 1.4 Describe how to use an electronic message system to check and delete or discard messages This is how to check, delete or discard of messages using email as a form of electronic communication. To check your email first you will be unavoidable to log in to your account. After you sign in (put your username or email address and password) you will be able to view your inbox.All new messages are shown in bold font, so it is easy to notice them. To delete or discard messages in most cases you can left click the square box next to the message(s) you sine qua non to discard of, then you will need to left click the icon with a picture of bin once you have done this the selected mess age(s) will be put in the bin folder. To remove message from bin you can either chose one message or multiple messages which you want to permanently discard of you will then need to left click on the square box and click icon Delete forever. If you want to remove all messages from the bin folder you will need to left click the square box on top of the screen, which will then stop all messages. After that you need to click Delete forever icon and that will remove all messages from the bin folder. 1.5 Explain the purpose of leaving clear messages for othersThe purpose of leaving clear messages for others is to ensure that the layer we want to get across is received and understood thoroughly, leaving a clear message can save you valuable time in the work space as it helps get theinformation across quicker if the person on the other line does not need to translate and interpret what you are saying. This can also minimize potential conflict that could come from any misunderstanding.